Effective Solution To The Problem Of Employee Absenteeism at AKC

Question: Discuss about the Effective Solution To The Problem Of Employee Absenteeism. Answer: Introduction The discussion deals with the architectural firm AKC, which is a medium sized organization in the inner suburbs of Melbourne. Although the members has a good performance in terms of productivity and possess a good staff morale, work environment is facing too much of absenteeism of the employees of the firm. According to the Human Resource review, the majorities of the office staffs are married and have children. Therefore, they have to stay back at home frequently to look after their children and family when they are sick or to attend their childrens school related activities. The purpose of the report is to analyze the issue and find a suitable solution to this. Discussion In order to resolve the pointed out issue, an urgent investigation is necessary. The Accountant of the firm has to arrange a solution efficiently so that the productivity of the company is not hampered. The company should develop the strategy in such a way that the staff motivation is intact and the loss in productivity minimized (Leung and Zhang 2017). The various points that are to be covered during investigation is shown in the below headings: Existence of various software that would facilitate Work from Home of employees Telecommunicating software is needed to carry on with the process. The workers sitting at home can communicate with their supervisor, make the architectural structures, and do their official work. Software like team viewer can be installed where the progress of the work can be supervised and managed by many at the same time (Davies and Frink 2014). Need for purchasing additional resources for facilitating Work from Home The firm needs to provide their employees, in order to facilitate flexile working individual laptops so that they can carry it home and work from there (Barber and Jenkins 2016). The team viewer software must be installed in the laptops so that the work is smooth and there is no confusion. Cost saving of the firm The analysis made in terms of cost saving if the work from home. If the employees are working from the office overhead is much reduced. Moreover, there is no cost of transportation and office refreshment (Adkins and Premeaux 2014). Fixed costs like the electricity, accommodation cost and administration cost is reduced. Thus, the flexible working system along with the employee, economically benefits the employer. Need for educating the employees A special training program must be conducted to efficiently educate the employees so that they can effectively engage in office work without any confusion. The staffs should also know how to use the team viewer software and the telecommunication process so that they are continuously in touch with the supervisor at office and at the same time balance work with family (Bloom Liang, Roberts and Ying 2014). Standard working hours The standard working hours should be more than that of the regular employees as the time for travelling from home to office is saved and thus, the worker can devote more time in work. The standard working hours for employees is 38 hours per week; staffs working from home can easily devote more two hours per day that is 52 hours pr working week. Processes to prevent the workers from taking advantage of the flexible working system The worker working a may be reluctant for and take attention of this flexible working system there is lack of continuous supervision by the supervisor. Therefore, the an online portal must be set for each of the staff so that whether they are on site or not can be seen when the employee logs in the their attendance is recorded (Bodhani et al. 2016). Web cam can also be installed so that they can be supervised face to face through camera. The technique to ensure whether the employees are on site or not Web cam can be installed so that they can be supervised face to face through camera. Online portal log in can also show whether they are online or not. Benefits of the Work from home process From both the employee employers point of view the different hidden like the cost of commuting, regular wear and tear of recourses, taxes and other indirect costs are reduced and there the work life becomes flexible. The office staff can effectively balance family life with work and can enjoy a great job satisfaction. Moreover, there is no distraction like conflicts with co-worker and supervisor (Albouy 2016). The conduct is systematic and is of less stress leading to more productivity. The procedures can also positively effect on the health of the office staffs. Limitations of the flexible working system The various problems faced from work from home are as follows: Isolation: The absence of co-workers and supervisor may make the employee suffer from isolation. In case of confusion or need of help, the employee may suffer. Moreover, the work environment is missing at home. Distraction: The temptation to engage one-self in household chores and maters may distract the staff. Moreover, constant intervention of family and other personal issues affect the quality of work. It is essential to draw line between home and work. More work: the working hours is much more in case of work from home facility. There is lack of supervision and it consists of strict hours, therefore the pressure is much more Need for high self-discipline: The environment of home is different from that of an office, while a staff is working in office should posses a high self-discipline quality so that their productivity is not hampered. They are getting an extra benefit from office, to help them regulate their personal matter they should not misuse that (Mihm and Ozbek 2016). Conclusion The workers are the assets of an organization. In order to motivate them and provide then with job satisfaction work from home facility is trending. This helps the staffs to balance the work life along with their personal life effectively. The workers have home, family and duties that are necessary for them to perform. Work from home enables them to easily provide the company with output and mange household during emergency. Recommendation In order to find out an effective solution to the problem of absenteeism of the workers, Work from Home facility is highly recommended for the organizations. This can make the work environment more flexible and the company can enjoy production along with employee job satisfaction. References Adkins, C.L. and Premeaux, S.A., 2014. 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